DEPARTMENT OF HOMELAND SECURITY
BOARD FOR CORRECTION OF MILITARY RECORDS
Application for the Correction of
the Coast Guard Record of:
BCMR Docket No. 2012-048
XXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXX
FINAL DECISION
This proceeding was conducted according to the provisions of section 1552 of title 10 and
section 425 of title 14 of the United States Code. The Chair docketed the application upon
receipt of the applicant’s completed application on December 19, 2011, and subsequently
prepared the final decision as required by 33 CFR § 52.61(c).
appointed members who were designated to serve as the Board in this case.
This final decision, dated August 16, 2012, is approved and signed by the three duly
APPLICANT’S REQUEST
The applicant retired from active service effective December 1, 2010. He asked the
Board to correct his record to show that he voluntarily retired on July 1, 2011 with 34 years of
service and with back pay and allowances.
ALLEGATIONS
The applicant was serving under an enlistment contract that expired on July 1, 2011. He
alleged that the Coast Guard improperly and unfairly forced him to retire prior to the expiration
of his enlistment by threatening to separate him without retirement, which it had no authority to
do. The applicant stated the following:
After nearly 33 years of service, applicant was notified in late 2009 that he would
not be permitted to compete for a follow on assignment as command master chief
(CMC) as he was expected to retire within the next year. Although applicant
submitted a request for voluntary retirement and selected a retirement date within
his current enlistment, applicant’s chosen retirement date of 1 July 2011 was
denied. Applicant was encouraged to select a retirement date that fell within the
period of 1 Sept 2010 thru 1 Dec 2010. It is clear that any date outside this period
would not be approved. If applicant’s request for voluntary retirement was not
approved, applicant was told he would face an administrative separation for
convenience of the government. Applicant submitted a new Request for voluntary
retirement with a retirement date of 1 Dec 2010. The new retirement date was
approved. Applicant currently receives retired pay of $5,336.00 per month.
Applicant would have received retired pay of $5,716.00 per month had his chosen
retirement date been approved. [References to tabs omitted.]
APPLICANT’S CHRONOLOGY
In late 2009, the applicant submitted a package requesting another CMC assignment. On
the eve of the interview process, he was notified that his application was being withdrawn
because he was expected to retire within the next year.
On February 24, 2010, the applicant sent an email to the Chief of Enlisted Assignments
expressing his intention to select August 1, 2011 as his retirement date.1
1 The applicant submitted an email string of his conversation with Coast Guard personnel about his situation. On
February 24, 2010, the applicant asked Coast Guard personnel about his rotation date. On February 24, 2010, an
YNC E told the applicant that his rotation date was July 15, 2010. The applicant then asked YNC about the
expiration of his enlistment extension contract and if it contained any conditions. YNC E responded as follows:
“You last extended on October 7, 2007 to accept orders to the [Training Center]. The only provision I see is on the
PCS orders.” It states “please be advised that your rotation date is subject to change based on the selecting official’s
desires and or Service/program needs.”
After the emails with YNC E the applicant sent an email to the Chief of Enlisted Assignments, CDR G,
stating that he would be submitting his retirement letter with an effective date of August 1, 2011, that coincided with
his end of enlistment. The applicant argued that under the regulation he could pick a retirement date within his
enlistment period. CDR G responded to the applicant’s email with the following in pertinent part:
I think we are interpreting this very differently and I would encourage you to rethink this before it
goes any further . . .
First let me just assure you that I can understand your position on the matter, and perhaps
disappointment at the recent decision concerning your continued service. I think that the
discussion between our senior leaders was extremely pointed, and once all sides were weighed out
– a clear direction was afforded to us all. I was not in the room, but I know an order when I get
one – and this one was crystal clear and it came from the most senior level of our organization.
While it is true that you signed a contract beyond 30 years of service, I believe the program also
states that a member, “. . . in pay grade E-9 who [is] completing or [has] been ordered to a
standard tour in the MCPO-CG and Commandant –designated “Gold Badge” CMC and RFMC
billets may reenlist or extend beyond 30 years’ active military service for a period not to exceed
completion of a standard tour as the CMC or RFMC.”
The key operative term here is “not to exceed completion of a standard tour as the CMC . . .”
when the CMC’s principal retires or is transferred, that is the completion of the CMC tour. Were it
not the case, Flag [officers] and major command COs would not be able to select their Gold Badge
CMCs and incumbents would always stay in position for a four-year tour. This is the reason you
sought to recompete this year as well. While this may not be the case in future revisions of the
program’s COMDTINST, the Senior Leaders who made this decision further defined their opinion
of a “standard tour” as three years – which you will have completed this summer.
You have been notified . . . that your tour of duty is complete this summer and you will not be
afforded an additional HYT waiver to remain on active duty.
On February 25, 2010, the Chief of Enlisted Assignments responded to the applicant’s
email stating that a direct order had been given that CMC voluntary retirements should occur
between September 1, 2010 and December 1, 2010.
On February 26, 2010, Chief of Enlisted Assignments sent an email to the applicant and
the other CMCs similarly situated advising them to submit their voluntary requests for retirement
with effective dates between September 1, 2010 and December 1, 2010, in order to avoid an
administrative separation for the convenience of the government.
On March 8, 2010, the applicant submitted a voluntary retirement request with an
effective date of July 1, 2011.
On March 23, 2010, the applicant was notified that his July 1, 2011 requested retirement
date was disapproved.
On April 16, 2010, the applicant submitted his retirement request with a revised
December 1, 2010 retirement date. He stated in that request, “In accordance with the direct
orders issue to me . . . I acknowledge those orders and submit my retirement letter for the first
day of December 2010.” The new date was approved.
APPLICANT’S ARGUMENTS
The applicant stated that he was allowed to extend his enlistment for 3 years and 10
months on April 2, 2007, without any conditions. The effective date of the extension was
October 1, 2007. The extension agreement indicates that the purpose of the extension was for
“obligated service for transfer.” The applicant asserted that the length of his extension met the
definition for a standard tour under Article 12.G.3. of the Personnel Manual. The applicant
stated that Article 12.G.3 is relevant because it establishes the length of time an E-9 (master chief
petty officer) may serve on in the Coast Guard. It states the following:
Thirty years’ active military service. May reenlist or extend up to but not beyond
30 years, one month’s active military service. Members in pay grade E-9 who are
completing or have been ordered to a standard tour in the MCPO-CG and
Commandant-designate “Gold Badge” CMC and RFMC [Rating Force Master
Chief] billets may reenlist or extend beyond 30 years’ active military service for a
period not to exceed completion of a standard tour as the MCM or RFMC.
The applicant stated that based on Article 12.G.3. his tour of duty was 3 years and 10
months, the period covered by his enlistment extension. The applicant stated that years after his
extension became effective the Coast Guard changed the definition of “Standard Tour Length” to
some variable length of time determined by the transfer of the commander for whom the CMC
worked, or in the alternative, to a three year period. The applicant stated that by operation of
law, if the standard tour length was 3 years then he could only extend for 3 years. He argued that
since he was allowed to extend for longer than 3 years, his standard tour length was longer than 3
years.
The applicant argued that the Coast Guard’s statement that a standard tour of duty for an
CMC terminates on the transfer or retirement of the commander for whom the CMC works is
arbitrary because the period of duty can never be known in advance. The applicant stated that
keeping a CMC in the Coast Guard whose commander has moved on does not mean that the
succeeding commander cannot select his or her own CMC. In the applicant’s opinion, the Coast
Guard can transfer the outgoing CMC to another job until his enlistment expires. The applicant
argued that once the Coast Guard extended his enlistment to July 1, 2011 that became the
termination date for his standard tour of duty.
The applicant stated that ALCOAST 298/09 does not require that an enlisted member
submit his retirement request for a particular year, because not doing so ensures that
replacements for retiring personnel are within the normal summer rotation period. Paragraph 1.
of ALCOAST 298/09 states, “Enlisted members requesting voluntary retirement should request a
retirement date on the first day of any month between September and December. If the requested
retirement date is for any month between January and August, the request must contain a
command endorsement acknowledging and accepting the temporary position vacancy that may
result from retirement outside the normal transfer season.”
The applicant stated that if the Coast Guard believed that he was unfit to serve out the
remaining portion of his enlistment, the appropriate mechanism was to convene a board under
Article 12.C.10.c. of the Personnel Manual,2 which would have afforded significant due process
to the applicant. Instead of a retirement board, the Coast Guard told the applicant he would be
separated, if he did not submit a request to retire by December 1, 2010. The applicant stated that
the Coast Guard forced him to choose an earlier retirement date by threatening to separate him
without retirement when they had no authority to do so. The applicant concluded by stating that
he served the Coast Guard faithfully for over 30 years and that the Coast Guard improperly and
unfairly forced him to retire by threatening to separate him without retirement.
VIEWS OF THE COAST GUARD
On April 4, 2012, the Judge Advocate General (JAG) of the Coast Guard submitted an
advisory opinion recommending that the Board deny relief in accordance with a memorandum
submitted by the Commander, Personnel Service Center (PSC).
PSC acknowledged that the applicant extended his enlistment for 3 years and 10 months
to accept transfer orders. PSC stated that while the applicant’s travel orders indicated that the
period of duty was from July 16, 2007 until July 15, 2011, the orders also stated that the
assignment required a minimum of two years obligated service and that his “rotation date is
subject to change base upon the selecting officials desires and/or other service/ program needs.”
2 Under Article 12.C.10.c. of the Personnel Manual, the Commandant may, at his discretion, convene a Coast
Guard Enlisted Personnel Board to recommend enlisted members with 20 or more years of active service for
involuntary retirement. Commanding officers recommend enlisted member for consideration by an Enlisted
Personnel Board whose conduct is marginal; whose financial irresponsibility will discredit the Coast Guard through
voluminous correspondence with creditors; and whose leadership, performance of duty . . . are below the standards
expected for their rate. Members considered by an Enlisted Personnel Board are afforded a hearing.
The applicant’s travel orders also congratulated the applicant on his “Gold Badge Assignment.”
PSC stated that because the Commanding Officer Cape May (where the applicant was assigned
as CMC) received transfer orders to a new assignment with a June 1, 2010 report date, the
applicant was approved for retirement on December 1, 2010, although he had requested July 1,
2011. PSC stated that since a CMC’s tour of duty is dependent on the flag officer’s or training
command CO’s tour of duty, it was appropriate for the Coast Guard to end the applicant’s tour of
duty in the summer of 2010.
PSC argued that since the applicant exceeded his high year tenure (HYT)3 (30 years
active service at pay grade E-9) on September 26, 2007, he could not have remained on active
duty past 2010 because he no longer had the CMC billet. He would have required a waiver to
remain on active duty past 2010, which the Coast Guard was not likely to grant.
PSC stated that the applicant’s request for a July 1, 2011 retirement with applicable pay
and allowances amounts to a request for constructive active duty credit. PSC stated that
according to Anderson v. United States, 59 Fed. Cl. 452 (2004), constructive credit is a doctrine
under which military personnel who have been illegally or improperly separated from service are
deemed to have continued in active service until their legal separation. With regard to
constructive service credit, PSC stated the following:
The applicant was not illegally or improperly separated. All applicable policies
were followed with regard to his PCS orders, obligating service for transfer, and
ultimately leaving the CMC position; a position which allowed him three more
years of active duty time that would not have been earned due to his HYT
professional growth point [PGP] date.[4] Additionally, a request for constructive
service credit would have to be in conjunction with voiding his separation. The
applicant has not requested that his separation be voided instead he demands
credit for active duty time not served. For this request to be possible, the
applicant would have to return to active duty and serve the additional months,
which he is not eligible to do because he has exceeded his HYT PGP.
PSC asserted that the Coast Guard is presumptively correct and the applicant has failed to
substantiate any error or injustice with regard to his record.
APPLICANT’S RESPONSE TO THE VIEWS OF THE COAST GUARD
On May 1, 2012, the Board received the applicant’s response to the advisory opinion. He
disagreed that his application should be denied. In this regard, the applicant disagreed with PSC
3 Article 12.G.1. of the Personnel Manual states that the high year tenure policy establishes limits on the amount of
time an active duty enlisted member can remain at each pay grade. The policy is designed to increase personnel
flow, compel members to advance in their rating, and allow more consistent training and advancement opportunities
for the enlisted workforce.
4 Article 12.G.3. states that the maximum time that an E-9 (master chief) can remain in the service is 30 years and
one month. However as exception is made for members in pay grade in E-9 who have been ordered to a standard
tour in Commandant-designated “Gold Badge” CMC billets. Such E-9s may reenlist or extend beyond 30 years’
active military service for a period not to exceed completion of a standard tour as the CMC.
contention that his tour length depended upon the tour of his principal officer and ended upon the
departure of RDML T. The applicant stated that RDML T was not the applicant’s first
commanding officer at that command. His first CO was RDML S who departed after one year.
Subsequently, he worked for RDML T for two years. The applicant stated that if his tour ended
upon the transfer of his CO, then it would have ended upon the transfer of RDML S. He stated
that since he continued to serve for two years after RDML S left, his tour did not end upon the
departure of his principal officer.
The applicant argued that under COMDINST 1306.1C, the tour length of a command
master chief is four years. According to the applicant, this definition comports with him being
allowed to extend his enlistment for three years and ten months beyond his normal high year
tenure point. He stated that if the standard tour length was three years as argued, he would not
have been able to extend beyond three years. He stated that his tour length was for four years.
The applicant stated that the caveat in his travel orders that his rotation date was subject
to change based on the selection official’s desires and/or service/program needs is not stated in
his enlistment contract and does not apply to it. The applicant also stated the following:
PSC clearly considers [the applicant’s] period of enlistment as synonymous with
his tour length. But they are not the same thing. His tour length is the period of
time he remains in one location or in one position. His enlistment period is the
amount of time he has remaining on his enlistment contract. Just because his tour
as the command master chief at [Cape May] required an extension of his
enlistment, does not mean they are not the same thing. Many tours end before an
enlistment contract ends. In those cases, the Coast Guard moves the member to
another location or position until the member’s enlistment is over. Forcing [the
applicant] to retire before his enlistment period was over was unjust. He did not
wish to retire until his enlistment contract was over and he should not have been
required to do so.
FINDINGS AND CONCLUSIONS
The Board makes the following findings and conclusions on the basis of the applicant's
1. The Board has jurisdiction concerning this matter pursuant to section 1552 of title 10
military record and submissions, the Coast Guard's submission and applicable law:
of the United States Code. The application was timely.
2. The applicant, who voluntarily retired on December 1, 2010, asked the Board to
correct his record to show that he voluntarily retired on July 1, 2011, with back pay and
allowances.
3. The applicant alleged that the Coast Guard forced him into submitting a voluntary
retirement request prior to the expiration of his July 30, 2011 enlistment contract and prior to the
end of his CMC tour of duty by threatening to administratively separate him from the Coast
Guard for convenience of the government, if he did not request retirement with an effective date
no later than December 1, 2010. The applicant argued that his CMC tour of duty was for 4 years
as evidenced by the length of his extension agreement (3 years and 10 months), which he
executed to accept orders to the CMC assignment. The applicant argued that the Coast Guard
committed an error and/or injustice by terminating his tour of duty in the summer of 2010, when
the applicant’s CO transferred to a new assignment.
4. Article 4.A.5.b. of the Personnel Manual (2010) discusses tour lengths for enlisted
personnel. The provision described tour lengths for various assignments, ranging from one to
four years, but makes it clear that the tour lengths are targets or goals and subject to change due
to service needs. The applicant’s transfer orders for his CMC assignment were for a period from
July 16, 2007 to July 15, 2011. With regard to CMC assignments specifically, Article 4.E.12.a.
of the Personnel Manual states that “the [CMC’s] tour of duty depends on the flag officer’s or
training command CO’s tour of duty.” The applicant’s standard travel orders for the CMC
assignment contained the very same limitation. The orders stated, “Please be advised that your
rotation date is subject to change based upon the selection official’s desires and or
service/program needs.” The CO for whom the applicant served as CMC transferred to a new
assignment on June 1, 2010. With the prospective transfer of the applicant’s CO on June 1,
2010, the Coast Guard determined that the applicant’s CMC tour of duty would also end that
summer and requested that he submit a voluntary retirement request. The Coast Guard’s
determination that the applicant’s CMC tour of duty ended with the CO’s transfer to a new
assignment is consistent with the Personnel Manual and with the early rotation warning on his
standard travel orders.
5. The applicant argued that it was an error and/or injustice for the Coast Guard to seek
his removal from active duty prior to the expiration of his enlistment extension. However,
Article 12.B.12.a of the Personnel Manual states that Commander, PSC may authorize or direct
enlisted members to separate for the convenience of the government for any of 18 reasons,
including “When the Commandant so directs for good and sufficient reason.” In Birt v. United
States, 180 Ct. Cl. 910 (1967), the court stated that “a serviceman does not have a right per se to
remain in service until the expiration of his enlistment” and that a service member may be
removed administratively prior to that time. The Board is not aware of any regulation that
prohibits the Commandant from discharging a member, even one with 20 or more years of active
service for the convenience of the government. In addition, the applicant had reached his HYT
(30 years of service) and could not be reassigned to another tour of duty without a waiver, which
the Coast Guard would not grant. Accordingly, his options were voluntary retirement or
discharge.
6. The applicant argued that the Coast Guard forced him to submit a voluntary retirement
request by threatening to administratively discharge him for convenience of the government, if
he did not submit one with an effective date no later than December 1, 2010. The question is
whether or not the applicant’s retirement request was voluntary. If the applicant’s retirement was
involuntary and improper, he could be entitled to some relief. See Osborn v. United States, 47
Fed. Cl. 224, 229 (2000). The evidence of record shows that the Coast Guard wanted and
encouraged the applicant and several other CMCs to retire within the 2010 calendar year. The
evidence indicates that the applicant initially objected to retiring prior to August 1, 2011, which
was the date for the end of his enlistment. The Coast Guard indicated to the applicant’s CO that
request
for
retirement was extracted
if the applicant did not submit a voluntary retirement request, he would be administratively
discharged for convenience of the government, which was communicated to the applicant and
which the applicant believed would cause him to be ineligible for retired pay. The applicant
subsequently submitted a retirement request with a December 1, 2010 effective date, which the
Coast Guard approved. The applicant’s retirement request is presumed to be voluntary as it was
submitted pursuant to 14 U.S.C. § 354 (Voluntary Retirement after thirty Years’ service) and
Article 12.C.11. (Procedures to retire enlisted members) of the Personnel Manual.
7. The applicant can rebut the presumption that his retirement was voluntary by showing
that his voluntary
through duress, coercion,
misrepresentation, or mental incompetence. Osborn at 230, citing Longhofer v. United States, 29
Fed. Cl. 595, 601 (1993). The applicant stated that the Coast Guard threatened him with an
administrative discharge if he did not submit his voluntary retirement request. However, the
Board interprets the Coast Guard’s actions as providing the applicant with the option of
voluntary retirement or administrative separation for convenience of the government. He chose
to voluntarily retire. The applicant offered no evidence of duress, coercion, misrepresentation or
mental incompetence in submitting his retirement request. In Sammt v. United States, 780 F.2d.
31 (Fed. Cir. 1985), Sammt had failed twice for promotion and was told that he would be
involuntarily retired unless he requested voluntary retirement, which he did. The Court of
Appeals stated that that the exercise of an option to retire is not rendered involuntary by the
imminent imposition of a less desirable alternative. Id at 32; see also Cruz v. Dep’t of Navy, 934
F.2d. 1240, 1245 (Fed Cir. 1991). In this case, to avoid being administratively discharged,
which the Coast Guard had the authority to do, the applicant chose to voluntarily retire and
receive retired pay. The applicant’s voluntary retirement foreclosed any claim for constructive
service credit and back pay and allowances. See Smith v. Sec’y of Army, 384 F.3d 1288, 1295
(Fed. Cir. 2004).
8. The applicant’s suggestion that he should have had an Enlisted Personnel Board is
without merit. Enlisted Personnel Boards are convened at the discretion of the Commandant and
he had not exercised his discretion to convene one at the time of the applicant’s retirement.
Moreover, the applicant did not meet the criteria for consideration by an Enlisted Personnel
Board under Article 12.C.10.c. of the Personnel Manual, which includes marginal performance,
financial problems, and poor performance of duty. The applicant’s situation was that his CMC
tour had ended and he had reached his HYT that the Coast Guard did not waive. Therefore, his
options were to voluntarily retire or to be discharged. He chose retirement.
in this case.
9. The applicant has failed to prove that the Coast Guard committed an error or injustice
10. Accordingly, his application should be denied.
[ORDER AND SIGNATURES APPEAR ON NEXT PAGE]
ORDER
The application of XXXXXXXXXXXXXXXXXXXXX for correction of her military
Marion T. Cordova
Anthony C. DeFelice
Rebecca D. Orban
record is denied.
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